The app for a leadership or team retreat
A retreat is deliberately small, and small events are where most event software stops making sense. This one is free at retreat size, which changes the argument.
A planning figure that sits deliberately inside the free tier. Every dot on this field is a free seat.
Why small events are where software stops making sense
A retreat app carries a loose agenda, a directory of the people in the room, session sign-ups where a walk or a workshop has limited places, and a private album afterwards. event67 covers all of that, and at retreat scale it costs nothing: one live event with up to fifty activated attendees is free, with the whole feature set and no card.
An agenda that is intentionally loose
A retreat schedule has fewer entries than a conference and each one matters more. Putting it in the app means the change from a two-hour session to a walk happens once, in one place, rather than in a chain of messages. Attendees see the day without asking the facilitator.
Knowing the room before the first session
Retreats mix people who have never worked together directly. Profiles with photographs, roles and interests, published a week early, mean the first session starts from recognition rather than from introductions.
Sessions where places are genuinely limited
The coaching slots, the boat, the guided walk. Server-enforced RSVP capacity with automatic waitlist promotion does the allocation, which at retreat scale replaces a facilitator managing a list by hand while also facilitating.
A private record that stays private
The shared album collects the weekend's photographs, and the event is visible only to the people you invite. The attendee site is not indexed by search engines and there is no public listing anywhere on our domain, which for a leadership retreat is the relevant fact.
A retreat, in four moves
Two weeks before
Invite, and publish the room
Import the list as CSV and send branded invites. Opening the directory early is worth more at a retreat than at any larger event, because the group is small enough that everyone will actually read it.
Uses the attendee directory.
The night before
One scheduled note
Arrival details, what to bring, when the first session starts. Scheduled to arrive at a civilised hour, deep-linked to the post rather than dropped on a home screen.
Uses scheduled announcements.
Day one
The agenda, and the sign-ups
Sessions with rooms and facilitators, and optional activities with real capacities. The waitlist promotes automatically when someone changes their mind, which at a retreat is often.
Uses the schedule.
In session
A poll instead of a round-robin
Asking forty-eight people to say their view in turn takes forty minutes. A live poll takes thirty seconds and gives the facilitator a distribution rather than a sequence of positions people feel committed to defending.
Uses live polls.
After
Photographs and what people actually thought
The album, and session feedback collected while the retreat is still in the room. For a facilitator planning the next one, per-session ratings from a group this small are unusually specific.
Uses the shared album and session feedback.
Setting up a retreat
Four steps, and it is genuinely a twenty-minute job at this size.
Create the event across the whole retreat
Arrival evening to departure, so the schedule reads as one continuous thing.
Import the list and invite
One CSV. Under fifty activated attendees this costs nothing.
Publish optional activities with real capacities
Server-enforced, waitlist promoted. Enter the true number of places.
Check the venue's signal before you rely on the app
Retreat centres are chosen for isolation. Print the agenda as well.
What a 48-person retreat costs
Forty-eight people activate, which is inside the free tier. One live event, up to fifty activated attendees, the whole feature set, the branded theme and bulk invites. No card, no trial clock.
- activated attendees
- 48activated attendees
- billable, after the first 50 are free
- 0billable, after the first 50 are free
- for the whole event, at $5.00 each
- $0for the whole event, at $5.00 each
Every dot in the field above is a free seat. The first attendee you pay for is the fifty-first.
What a retreat organiser should know
Small events expose different limits than large ones.
- No accommodation booking, room allocation or travel arrangements.
- No payments, so a paid retreat collects money elsewhere.
- No offline mode. A retreat centre with no signal is a genuine problem for a connected app, and worth testing before you rely on it.
- No anonymous questions or anonymous polls. Responses are attributed, which for a leadership retreat working on trust may or may not be what you want.
- No facilitation tooling: no whiteboards, no breakout assignment, no voting on decisions.
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
Is it genuinely free at this size?
Yes. One live event with up to fifty activated attendees is free, with the complete feature set, the branded theme and bulk invites, and no card is required. The fifty-first activated attendee is the first one that costs anything.
Can we run two retreats a year on the free tier?
The free tier covers one live event at a time. Two retreats run in sequence rather than concurrently each get their own free fifty, so a small organisation running a few retreats a year often pays nothing at all.
Are polls anonymous?
No. Responses are attributed, as are questions. For a leadership retreat this can be exactly wrong, and it is worth deciding before you plan a session around a poll. Facilitated exercises that need anonymity should stay on paper.
What if the venue has no signal?
The app needs a network connection, so a retreat centre in a valley is a genuine problem. Test it, and print the agenda regardless. This is the most common practical failure at retreat venues.
Can attendees keep the contacts afterwards?
Yes. QR connections made in person persist in both attendees' apps after the retreat ends, and profiles show whatever each person chose to share.
Can a facilitator run the app without our IT team?
Yes. Per-event moderator roles give a facilitator what they need for their own retreat without account-level access, and team chat and billing carry audit trails. At retreat scale the setup is a twenty-minute job in the console and there is nothing to install on your side.
What do people actually use during a retreat?
In practice, three things: the schedule when the day shifts, the directory before the first session, and the album afterwards. The polls and Q&A are used by some facilitators and ignored by others. It is worth deciding which of those you are actually adopting rather than turning everything on and hoping.
Keep reading
Other kinds of event
The features this leans on
Free at retreat size
One live event, up to fifty people, the whole product. No card and no trial clock.