The schedule, and the day each attendee builds from it
The schedule is the multi-track programme, filterable by day and track, with each session carrying its speakers, room and sponsors. My Picks is the second half: an attendee stars the sessions they intend to attend and those pin to the top of their own day, which is the screen most people actually live in.
What this looks like in the product
Two views over one programme: everything on offer, and the subset one person chose.
- Multi-track schedule
- Day by day, filterable, with speakers and rooms, updated live without an app update.
- My Picks
- Starred sessions pin to the top of the attendee's own day.
- Session detail
- Speaker bios, room, sponsors and a view count on every session.
- Workshop RSVPs
- Capacity enforced on the server, with automatic promotion from the waitlist when someone drops.
- Live changes
- A room or time change is published from the console and reaches attendees without a store update.
Schedule and My Picks
- Day one, day two, day three
- Filter by track
- A session, with speaker and room
- Star it to add to My Picks
- RSVP to a capped workshop
An event has two schedules and they are not the same document
The programme is what is on offer. The agenda is what one person is doing. Printed programmes conflate them and every attendee re-solves the problem with a highlighter, which is why the folded paper in a lanyard pocket is always covered in circles.
event67 keeps them apart. The schedule is the full grid, filterable by day and track, and it is the same for everybody. My Picks is derived from it by starring, and it is different for everybody. An attendee opens My Picks in the morning and closes it after the last session, and only goes back to the full grid when a slot is free.
This is also why the schedule is worth having in an app rather than a PDF. A PDF cannot change at eleven o'clock when a speaker misses a flight, and the room number printed in March is the room number the attendee will stand outside in September.
How the schedule stays true during the event
Build the programme in the console
Sessions, tracks, rooms, speakers and sponsors. Sessions carry their speakers rather than duplicating a bio into each one.
Publish, and attendees see it
The app reads the schedule from the backend, so publishing is the whole deployment. There is no build and no store review in this loop.
Attendees star what they want
My Picks is per attendee. Nobody is asked to register for a session they are merely considering.
Change a room and it changes everywhere
Edit the session in the console and every attendee's view updates, including the pinned copy in My Picks. Pair it with an announcement if the change is same-day.
Workshops, capacity and the waitlist
Starring is intent and costs nothing. An RSVP is a claim on a seat and has to be enforced, because a workshop room with thirty chairs and fifty confident attendees is a bad afternoon for everyone in the corridor.
Capacity is enforced on the server rather than in the app, which is the difference between a limit and a suggestion: two people tapping RSVP at the same instant on the last seat cannot both succeed. When someone drops out, the next person on the waitlist is promoted automatically instead of the seat quietly going unused.
- Starring
- Private, unlimited, and not a commitment. It shapes My Picks and nothing else.
- RSVP
- Takes a seat in a capped session, and the count is authoritative.
- Waitlist
- Automatic promotion on a drop-out, so the organizer is not reconciling a list by hand between sessions.
What the schedule will not do
- No ticketing. Sessions do not sell seats, and there is no payment anywhere in the RSVP flow.
- No call for papers, abstract submission or peer review. The programme arrives already decided.
- No speaker portal. Speakers appear in the app with a bio and sessions; they do not log in to manage themselves.
- No calendar sync that writes sessions into an attendee's work calendar.
- No interactive floor plan or wayfinding, so the room name has to be a name an attendee can find on a sign.
- No streaming or on-demand video attached to a session.
Where a schedule app changes the day
Multi-track conferences, where the whole reason attendees are anxious at breakfast is that they have to choose. Multi-day events, where the printed programme is out of date by lunchtime on day one. Anything with capped workshops, where the alternative is a clipboard and an argument.
A single-track day with six sessions does not need this, and an organizer who buys an app for that reason has bought it for the wrong reason. The live schedule earns its place the moment there are choices to make or changes to publish.
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
What is the difference between starring a session and RSVPing?
Starring is private intent: it adds the session to My Picks, costs nothing and can be undone. An RSVP claims a seat in a capacity-limited session and is enforced on the server, so the count is real. Most sessions only need starring; workshops with a chair limit need the RSVP.
Can we change the schedule during the event?
Yes, and this is the main argument for having it in an app at all. Edit the session in the console and every attendee's view updates, including sessions already pinned in My Picks. For a same-day change, send an announcement as well, because a silent update is one an attendee will not notice.
Does the schedule work without a signal?
Content the attendee has already loaded stays readable, but this is not an offline-first product and you should not plan a basement venue around that. If your main hall has poor coverage, that is worth raising with the venue before it becomes a support queue at the registration desk.
Can attendees add sessions to their own calendar?
There is no calendar export or two-way sync. My Picks is the agenda, and it lives in the app. If an attendee needs it in Outlook, that is a gap, and it is a fair one to raise with us rather than discover on site.
Does the schedule cost extra for more sessions or tracks?
No. There is no per-session or per-track pricing anywhere. You pay per activated attendee: 50 free on every event, $5 each after that, and a hard ceiling of $4,750 for one event.
Keep reading
Features on the same screen
Event types that lean on this
See it in your own event
Your first 50 attendees are free on every event, so the smallest version of this costs nothing to try.