The app for an invite-only executive summit
A summit is not a small conference. It is a curated room where the guest list is the product, and where the wrong person seeing the delegate list is a bigger problem than a missing feature.
A planning figure: large enough that guests cannot remember every name, small enough that every name was chosen.
What a curated room needs
A summit app carries a private agenda and a vetted attendee directory for a senior, invite-only gathering, usually of one to three hundred people. The valuable part is who is in the room, so the app's job is to make that visible to the guests and to nobody else. event67 does that under the host's own brand, with the attendee event site not indexed by search engines and invites sent only to the addresses you import.
A guest list that is the whole point
At a summit the delegate directory is not a convenience feature, it is the reason a chief executive cleared two days. Profiles carry a photo, a role, interests and links, and each guest chooses what is shown. Search by name or company, then scan a QR code in person to keep the connection.
Privacy that is the default rather than a setting
The attendee event site is noindex and nofollow by deliberate decision, invites reach only the addresses you import, and there is no public listing of your event anywhere on our domain. For a summit run under Chatham House terms, that posture matters more than any single feature.
Roundtables with real capacity
A summit's value concentrates in twelve-person roundtables. RSVP capacity is enforced on the server with automatic waitlist promotion, so the table that seats twelve seats twelve, and the guest who missed it moves up when someone drops.
Questions from a room that will not raise a hand
Senior rooms are quiet rooms. Upvoted Q&A gets the question asked without anyone having to be the person who asked it, and moderation lets a chair sequence a sensitive topic rather than be ambushed by it.
An invite-only weekend
Invitation
A list, not a funnel
There is no public registration page and no ticket. Import the invited list, send branded invites, and watch delivery per recipient, which for a hundred senior guests is a list a host actually reads.
Uses the branded app.
The week before
Publish the room
Opening the directory before arrival is what turns a summit into a booked calendar. Guests browse who is coming and request connections remotely; the scan happens in person.
Uses the attendee directory and QR connections.
Arrival
No desk, if you can help it
A Wallet pass and a QR scan handle arrival without a queue. The arrivals count in the console tells the host who has landed, which at this size is a genuinely useful thing for a host to know.
Uses Wallet passes and check-in.
Sessions and roundtables
Two formats, one agenda
Plenary sessions with moderated Q&A, and roundtables with enforced capacity. Both sit in one schedule that each guest filters to their own path.
Uses the schedule.
After
The connections outlive the summit
Guests keep the contacts they made. The host keeps engagement analytics and the archive of what was asked, which is the material for deciding who to invite next year.
Uses analytics.
Setting up a private summit
Five steps, and the privacy posture is decided in step two rather than discovered later.
Create the event
Name, dates and currency. Currency locks when the event goes live.
Set visibility and moderation before inviting
Photos and Q&A each have an open, moderated or admin-only posture. For a summit, moderated on both is the usual choice.
Build the agenda in two layers
Plenaries, then roundtables with true seat counts. Server-enforced capacity with waitlist promotion does the allocation.
Import the guest list and invite
Only imported addresses receive an invite. Delivery is tracked per recipient.
Open the directory a week early
This is what converts attendance into meetings. Guests decide what appears on their own profile.
What a 220-guest summit costs
Two hundred and twenty guests activate. Fifty are free, so a hundred and seventy are billable once for the whole summit. For an event whose catering line alone dwarfs this, the app is rarely the number anyone argues about.
- activated attendees
- 220activated attendees
- billable, after the first 50 are free
- 170billable, after the first 50 are free
- for the whole event, at $5.00 each
- $850for the whole event, at $5.00 each
Guests who accept and then cannot travel never activate, so they never appear on the bill.
Where a summit host will want more than we have
Small senior events tend to want concierge features. Two of these are the ones hosts ask for most.
- No 1:1 meeting scheduler and no AI matchmaking. Guests find each other through the directory and connect by QR; nobody's calendar gets booked automatically.
- No ticketing or payments, which matters if your summit charges a delegate fee.
- No anonymous questions. Q&A is attributed.
- No streaming for a remote tier of guests.
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
Can anyone outside the guest list see who is attending?
No. The attendee event site is noindex and nofollow, invites go only to addresses you import, and there is no public directory of events on our domain. Guests see the directory; nobody else does.
Does the app schedule 1:1 meetings between guests?
No. There is no meeting scheduler and no matchmaking algorithm. Guests browse the directory, request connections and scan each other in person. For many summit hosts this is enough; if automated matchmaking is central to your format, it is a genuine gap.
Can guests hide their details from the directory?
Yes. Each attendee chooses what appears on their own profile, which for a senior room is often the difference between a directory people use and one they opt out of.
Is it worth it for a summit of forty?
At forty activated guests it is free, so the question is only whether the setup effort is worth it. For a one-room, one-day gathering, probably not. For a two-day format with roundtables and a directory guests would actually browse, it usually is.
Can we run the summit under Chatham House rules?
The product supports the posture but does not enforce the rule. Q&A is attributed, photos can be admin-only, and moderation is logged. The rule itself is something you state and your chair upholds; no software does that for you.
Keep reading
Other kinds of event
The features this leans on
Make the guest list the product
A private agenda and a directory guests actually browse, under your own brand and out of every search index.