The conference app for higher education
Higher education procurement asks for an accessibility conformance report before it asks what the product does. event67 does not have one, so that goes first and everything else follows from whether it is a hard requirement for you.
A planning figure for a mid-sized institution's welcome week. Past 1,000 activated attendees the per-event price stops moving.
The events an institution runs, in order of size
A university event app carries the events an institution runs for students, faculty, alumni and visitors: orientation and welcome week, academic conferences, alumni weekends, open days and departmental programmes. event67 provides the branded app, the programme with capacity-controlled sessions, push announcements and analytics. It has no student information system integration, no single sign-on and no VPAT, and in this sector any one of those can end an evaluation.
Welcome week, the largest event the institution runs
Two hundred programme items across a week, aimed at students who arrived yesterday. Tracks by faculty, cohort and residence let each student filter to their own path. Library tours and lab inductions carry real capacity, enforced on the server with automatic waitlist promotion, which replaces sign-up sheets and the coordinator reconciling them at midnight. Push announcements are the only channel with reach in a week when institutional email is not read.
Academic conferences hosted on campus
A department hosting a scholarly conference gets tracks, sessions, speakers with bios and rooms, moderated Q&A and per-session feedback. The gap is upstream: there is no call for papers, no abstract submission and no peer review, so the conference's submission workflow runs in a separate system and event67 starts once the programme exists.
Alumni weekends and reunions
A class-year weekend behaves like a reunion rather than a conference: the schedule, a directory of who is attending, capacity-limited campus tours and one shared photo album. Advancement teams usually care most about the directory, because seeing who is coming is what converts an undecided alumnus into an attendee.
Departmental and student-society events across the year
The long tail is where the cost model matters. Each event carries its own free fifty activated attendees, so the great majority of departmental seminars and society events cost nothing. Per-event moderator roles let a departmental coordinator or a student officer run their own event without institutional account access.
Open days and applicant visits
A visit day is a schedule problem with a nervous audience. Sessions by subject area, capacity on campus tours, and announcements when a talk moves. Attendance and session ratings afterwards give admissions a picture of what visitors actually attended rather than what was offered.
What changes for a coordinator
The app carries the institution's identity
Branded apps are published to the App Store and Google Play under the institution's own name, with its colours, typography and logo across every screen. For a university, an app carrying a vendor's brand in the store listing is a visible procurement failure.
Capacity stops being a spreadsheet
Server-enforced session limits with automatic waitlist promotion is the single feature that changes a coordinator's week. Tours, inductions and clinics allocate themselves and reallocate when students drop.
Departments get scoped access
Organization admins and per-event moderators mean a department or a students' union can run its own events without being handed the institution's whole account. Team chat and billing carry audit trails.
A cost ceiling that survives a large intake
The per-event price stops rising at a thousand activated attendees. An institution with an eight thousand student intake pays the same as one with a thousand, which for a sector budgeting against uncertain enrolment is the useful property.
Every department stops buying its own tool
Institutions accumulate event software the way they accumulate survey tools: one per department, each with its own procurement and its own renewal. One organisation with per-event moderator roles gives a faculty office or a students' union the access it needs without a new contract, and each of its events carries its own free fifty activated attendees, which covers most departmental seminars outright.
The procurement barriers, stated before the demo
Higher education has the strictest screening of any sector event67 serves, and it fails several of the standard checks. These are confirmed absences.
- No VPAT and no formal accessibility conformance report. There is a WCAG AA contrast check in the theme editor that warns and confirms before a save and never blocks one. If your institution requires conformance documentation, this is a hard barrier.
- No single sign-on. No SAML, no OIDC, no Shibboleth and no integration with your identity provider.
- No student information system integration. The attendee list is a CSV import per event, once a year for an intake.
- No academic attendance monitoring, credit tracking or certificate issuing.
- No learning management features: no course content, no assessments, no completion records.
- No ticketing or payments, so paid conferences and alumni events collect money elsewhere.
- No abstract submission, peer review or ePosters for academic conferences.
- No data residency menu published here. Ask directly rather than assuming.
What a 2,800-student welcome week costs
Twenty-eight hundred students activate. Fifty are free and the price stops climbing at a thousand, so eighteen hundred students cost nothing. The bill matches an intake of exactly one thousand.
- activated attendees
- 2,800activated attendees
- billable, after the first 50 are free
- 950billable, after the first 50 are free
- for the whole event, at $5.00 each
- $4,750for the whole event, at $5.00 each
Departmental and society events through the year are separate events, each with its own free fifty activated attendees.
What exists on accessibility, roles and records
Stated as mechanisms, because a claim a procurement office cannot check is worse than no claim.
| Control | What exists |
|---|---|
| Accessibility | WCAG AA contrast checking in the theme editor. It warns and confirms; it never blocks a save. No VPAT, no audit report, no conformance statement. |
| Identity | Email-based invites claimed by the attendee. No SSO of any kind. |
| Roles | Four levels: super admin, organization admin, moderator and attendee. Departmental staff can be scoped to one event. |
| Audit | Team chat and billing carry audit trails. Moderation actions are not logged. |
| Student privacy | Students choose what appears on their own profile. Event sites are not indexed by search engines. |
| Deletion | Attendee account deletion is by request through a published address and a web page, not in the app. |
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
Do you have a VPAT?
No. What exists is a WCAG AA contrast check inside the theme editor that warns and confirms before a save. There is no formal conformance report, no third-party audit and no accessibility statement of the kind institutional procurement usually requires. For many universities this ends the conversation, and we would rather it ended it here.
Does it work with our single sign-on?
No. There is no SAML, OIDC or Shibboleth support. Students and staff receive an invite at an email address and claim it. There is no plan we are hinting at here; it simply does not exist.
Can it pull the student list from our SIS?
No. The attendee list is a CSV import for each event. For an annual intake this is usually acceptable because the export happens once; for a rolling programme it means repeated manual work.
What does it cost for a large intake?
The per-event price stops rising at a thousand activated attendees, so an intake of eight thousand costs the same as one of a thousand. Students who never open the app are not billed at all.
Can student societies run their own events?
Yes, through per-event moderator roles that do not grant institutional account access, and team chat and billing carry audit trails. Each society event carries its own free fifty activated attendees, so most cost nothing.
Is it suitable for an academic conference?
For the programme, the sessions, the Q&A and the feedback, yes. For the submission side, no: there is no call for papers, no abstract submission, no peer review and no ePosters. Departments hosting scholarly conferences run those in a separate system.
Can students use it without an institutional account?
Yes, because there is no single sign-on to bypass. A student receives an invite at whatever email address you imported and claims it. That is a limitation in most respects, but it does mean applicants, visitors, alumni and conference delegates who have no institutional identity are served exactly the same way as enrolled students.
What do we tell students about their data?
Students choose what appears on their own profile, event sites are not indexed by search engines, and there is no public listing of your events anywhere. Account deletion is by request through a published address and a web page rather than in the app. That last point is worth putting in your own privacy notice rather than leaving students to discover it.
Keep reading
The events you run
The features that carry them
Adjacent industries
Talk to us before the procurement form
If a VPAT or single sign-on is mandatory, we will tell you in the first five minutes. If it is not, the rest is straightforward.