The app for an alumni or family reunion
A reunion is a weekend of people trying to work out who everyone is now. The two things that actually help are a list of who is coming and one place all the photographs end up.
A planning figure spanning a class year weekend and a large extended-family gathering, both of which behave the same way.
The two questions everyone arrives with
A reunion app carries the weekend's schedule, a directory of attendees with photographs, push updates when plans move, and one shared album that everybody adds to. event67 does this for alumni weekends run by an institution and for large family or clan reunions alike. It does not sell tickets, take payments, or collect contributions.
Knowing who is actually coming
This is the question everybody asks and nobody can answer. The directory shows attendees with a photograph, a name and whatever else each person chooses to share, searchable. For an alumni weekend that turns awkward name-badge squinting into a conversation someone came prepared for.
A weekend schedule that survives a change of plan
Reunions move constantly. The dinner venue changes, the campus tour shifts an hour, the picnic moves indoors because of weather. A live schedule plus a push announcement is the only way that reaches a hundred and eighty people spread across a town.
One album instead of a hundred and eighty camera rolls
The photographs are the reason people remember a reunion fondly, and they are usually lost inside individual phones. The shared album collects them all under the event with a full-screen viewer, moderated at whatever level suits the group.
Sessions with real capacity
The campus tour takes forty. The distillery visit takes twenty. RSVP capacity is enforced on the server with automatic waitlist promotion, which replaces the spreadsheet an over-committed volunteer is maintaining by hand.
A weekend, from save-the-date to album
Save the date
Invite from whatever list you have
An alumni office list or a family spreadsheet, imported as CSV. Branded invites go out with delivery tracked per recipient, which for a list of addresses collected over twenty years reveals a lot of dead email.
Uses the branded app and branded invites with delivery tracking.
The month before
Open the directory and the sign-ups
People decide to come when they see who else is coming. Open the directory early, publish the weekend's optional activities with real capacities, and let the waitlist handle the allocation.
Uses the attendee directory.
Arrival
Registration without a table of envelopes
QR check-in on arrival gives the organisers a live count and saves the volunteer with the printed list. A repeat scan returns already checked in, which matters across a multi-day weekend.
Uses check-in.
Through the weekend
Where everyone is now
Push announcements deep-link to the post, so the change of dinner venue reaches everyone at once. Attendees scan each other to keep contacts, which for a family reunion is a surprisingly practical way to end up with everyone's current details.
Uses push announcements and QR connections.
After
The album is the artefact
Everyone's photographs in one viewer, kept in the event's report archive. For most reunions this is the single thing people mention when the next one is being planned.
Uses the shared album.
Setting up a reunion
Five steps, and most of the work is chasing the list in step two.
Create the event across the whole weekend
Friday evening to Sunday lunch, so the schedule reads as a weekend rather than three separate days.
Clean the list before importing
Import as CSV, send invites, then work the bounce list. On an old alumni or family list this is the real task.
Publish the optional activities with capacities
Server-enforced RSVPs with waitlists, sized to the coach, the boat or the tour guide.
Open the directory a month early
Seeing who is coming is what makes undecided people commit.
Set the album to open
For a reunion, open is almost always right. A reported photo auto-hides, which is the safeguard.
What a 180-person reunion costs
A hundred and eighty people activate. Fifty are free and the remainder are billable once for the whole weekend, regardless of how many activities each person joins.
- activated attendees
- 180activated attendees
- billable, after the first 50 are free
- 130billable, after the first 50 are free
- for the whole event, at $5.00 each
- $650for the whole event, at $5.00 each
A reunion of fifty or fewer is free outright, which covers a great many family gatherings without any decision to make.
What a reunion organiser will need elsewhere
Reunions almost always involve money, and money is the thing event67 does not touch.
- No ticketing, registration payments or contribution collection. Forms collect responses, not money.
- No accommodation booking or room allocation.
- No donations, which matters for an alumni weekend attached to a giving campaign.
- No family-tree or genealogy features. The directory is a list of attendees, not a relationship graph.
- No public event listing. Reunion events are not discoverable by search, which is usually what a family wants and occasionally not what an alumni office wants.
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
Can we collect money for the weekend through the app?
No. There is no ticketing, no payments and no paid forms. Collect contributions however you already do, then import the list of people who have paid so the app carries only the schedule, the directory and the photographs.
Will older family members manage it?
Some will, some will not, and a reunion should not depend on it. There is a web version for anyone who will not install an app, and the shared album is the feature that converts sceptics because they want to see the photographs.
Can attendees choose what shows on their profile?
Yes. Each person controls their own profile: photo, interests and links. For a reunion where some attendees are private about their current life, this matters more than it does at a work event.
Is the reunion visible to anyone outside it?
No. Invites go only to the addresses you import, and the attendee event site is not indexed by search engines. There is no public directory of events on our domain.
What about a reunion of forty people?
It is free. The whole feature set, up to fifty activated attendees, on one live event, without a card. For a small reunion the honest question is whether a group chat would do the job, and often it would.
Keep reading
Other kinds of event
The features this leans on
One schedule, one directory, one album
Everything the weekend needs, and nothing it does not. Free for the first fifty people who open it.