Where to gather in Gainesville
What it takes to run an event in Gainesville, Texas: 12 mapped venues, their stated capacities, and the travel around them. Dallas/Fort Worth International Airport is 82 km (51 mi) out.
Gainesville venue landscape
Gainesville has a recorded population of 18,295 (2024), inside the Gainesville, TX area of about 44,000 people.
What is on the books here: 1 exhibition or convention hall, 1 arena or stadium and 10 independent event spaces.
That is roughly 66 venues per hundred thousand residents, which is a dense field for a city this size — you will usually have a second choice at the same capacity.
By type that is 10 event spaces, 1 arena and 1 convention centre.
Exhibition and convention halls (1)
| Venue | Type | Stated capacity | From the centre |
|---|---|---|---|
| WinStar Convention Center | convention centre | not published | 15 km (9.2 mi) |
Arenas and stadiums (1)
| Venue | Type | Stated capacity | From the centre |
|---|---|---|---|
| Crossfire Arena | arena | not published | 18 km (11 mi) |
Independent event spaces (10)
| Venue | Type | Stated capacity | From the centre |
|---|---|---|---|
| WinStar World Casino | event space | not published | 15 km (9.1 mi) |
| Border Casino | event space | not published | 12 km (7.6 mi) |
| Stonewall Event Venue | event space | not published | 37 km (23 mi) |
| Lucas Oil Live | event space | not published | 15 km (9.2 mi) |
| The 1906 | event space | not published | 21 km (13 mi) |
| LongHorn Ranch Event Center | event space | not published | 17 km (10 mi) |
| Saint Peter's Centennial Hall | event space | not published | 8.8 km (5.5 mi) |
| The Venue on Commerce | event space | not published | 1.2 km (0.7 mi) |
| Bob Andrew Agricultural Sciences Center | event space | not published | 17 km (10 mi) |
| Conrad Hall | event space | not published | 8.6 km (5.3 mi) |
Every venue mapped in Gainesville appears above. The ones with enough published detail to be worth reading have their own guide and are linked; the rest are named here, which is honest about what the record holds without giving each of them a page made of three facts.
Exhibition-scale rooms in Gainesville
One venue in Gainesville is classified as exhibition or convention space.
- WinStar Convention Centersize not published
Capacities are the figure the venue or an encyclopaedia entry published. They are usually the seated maximum, and the same room in banquet or reception layout can differ by half. Confirm the layout you want before you plan around a number.
Travel, time zone and arrival
Dallas/Fort Worth International Airport (DFW) is 82 km (51 mi) away, far enough that arrival day is genuinely a travel day and a first session before noon will lose people.
Local time is Chicago time (America/Chicago) — set every session time in the app to that zone and let attendees' phones do the conversion.
Denton, Celina and Sherman are close enough to draw from for a day rate, and to fall back on if Gainesville has nothing free on your dates.
- Nearest major airport
- DFW
- Dallas/Fort Worth International Airport, 82 km (51 mi)
- Local time
- UTC−5
- America/Chicago, in September
- City population, 2024
- 18,295
- 44,000 across the Gainesville, TX area
The local constraints
No published capacities
Not one Gainesville venue publishes a capacity in the open sources behind this page. Every room on the list will quote you a number directly, but you cannot compare them before you call, so build a fortnight of venue calls into the plan.
Arrival is a half-day
82 km (51 mi) from DFW means most attendees lose a morning to travel. Open registration the evening before and put nothing you care about in the first slot.
Pricing this against a real Gainesville room
A Gainesville programme at 240 activated attendees — a mid-sized Gainesville programme, since no Gainesville venue publishes a capacity in open data — prices like this. Nothing is charged for the first 50, and nothing at all is charged past 1,000.
- activated attendees
- 240activated attendees
- billable, after the first 50 are free
- 190billable, after the first 50 are free
- for the whole event, at $5 each
- $950for the whole event, at $5 each
You are billed for people, not for the venue, so the room you choose in Gainesville does not change this figure. Nothing is charged for an attendee who registers and never opens the app.
Matching the room to the format
No capacity is published for any Gainesville venue, so match the format to the room on your site visit rather than to a number on a listing.
- trade shows and exhibitions
1 exhibition or convention hall means a booth plan is possible in Gainesville without renting a marquee.
- multi-track conferences
The exhibition space here doubles as plenary space when the floor is cleared.
- association annual meetings
An association meeting needs one big room, several small ones and a hotel block, which is the combination Gainesville is set up for.
Where this data comes from
- GeoNames, CC BY 4.0
- US Census Bureau, Vintage 2024 estimates
- Wikidata, CC0
- Geographic data © GeoNames, licensed under CC BY 4.0.
- Venue data © OpenStreetMap contributors, available under the Open Database License.
- US population figures are US Census Bureau Vintage 2024 estimates.
- Retrieved 3 September 2026. event67 has no commercial relationship with any venue listed.
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
What does an event app cost for a 240-person event in Gainesville?
240 activated attendees means 190 billable after the free 50, so $950 for the event. The price is $5 per activated attendee beyond the first 50, and the total for one event stops at $4,750 however many more attend. Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
How big an event can Gainesville hold?
No Gainesville venue publishes a capacity in the open sources behind this page, so there is no honest number to quote. 12 venues are mapped here and each will quote a capacity directly. Ask for the seated, theatre and reception figures separately — they differ by a factor of two or more in the same room.
Does Gainesville have a convention centre?
Yes — 1 venue is classified as exhibition or convention space in Gainesville, including WinStar Convention Center. Exhibition halls are booked by floor area rather than by seat, so ask for the hall sheet with column spacing and load-in access rather than a capacity number.
Which airport do attendees fly into for Gainesville?
Dallas/Fort Worth International Airport (DFW), about 82 km (51 mi) from the city. It is the highest-traffic airport within reach in this dataset. Local time is America/Chicago; publish every session in that zone and let attendees' phones convert it.
Is there a free tier for a small Gainesville event?
One live event with up to 50 activated attendees costs nothing. Beyond that it is $5 per activated attendee beyond the first 50, and the total for one event stops at $4,750 however many more attend. Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Keep reading
Nearby cities
- Holding an event in Denton
16 venues mapped
- Holding an event in Sherman
2 venues mapped
- Holding an event in Little Elm
1 venues mapped
- Holding an event in Denison
6 venues mapped
- Holding an event in Frisco
14 venues mapped
Up a level
Running something in Gainesville?
Set the schedule, invite the room and watch who actually turns up. Free for your first 50 activated attendees, on one live event.