Meeting space in Gardner
This guide covers 3 mapped venues in Gardner, Kansas, what each one holds, and how attendees get to them. The Plaza Grill and Cinema is the best-documented room in the set.
Venues in Gardner, by what they are for
Gardner has a recorded population of 25,836 (2024), inside the Kansas City, MO-KS area of about 2.3 million people.
Across the city the dataset records 1 dedicated conference and function space and 2 independent event spaces.
That is roughly 12 venues per hundred thousand residents, which is a dense field for a city this size — you will usually have a second choice at the same capacity.
By type that is 2 event spaces and 1 hotel with function space.
Conference and function space (1)
| Venue | Type | Stated capacity | From the centre |
|---|---|---|---|
| Hampton Inn & Suites by Hilton | hotel with function space | not published | 3.3 km (2.1 mi) |
Independent event spaces (2)
| Venue | Type | Stated capacity | From the centre |
|---|---|---|---|
| The Plaza Grill and Cinema | event space | not published | 50 km (31 mi) |
| Mildale Farm | event space | not published | 7.3 km (4.5 mi) |
Every venue mapped in Gardner appears above. The ones with enough published detail to be worth reading have their own guide and are linked; the rest are named here, which is honest about what the record holds without giving each of them a page made of three facts.
Arrival logistics
Kansas City International Airport (MCI) is 57 km (35 mi) away, far enough that arrival day is genuinely a travel day and a first session before noon will lose people.
Gardner keeps Chicago time (America/Chicago), which matters most for the remote speakers you are dialling in.
Olathe, Lenexa and Overland Park are close enough to draw from for a day rate, and to fall back on if Gardner has nothing free on your dates.
- Nearest major airport
- MCI
- Kansas City International Airport, 57 km (35 mi)
- Local time
- UTC−5
- America/Chicago, in September
- City population, 2024
- 25,836
- 2.3 million across the Kansas City, MO-KS area
Things that catch organizers out here
No exhibition hall on record
Nothing in the Gardner dataset is classified as a convention or exhibition centre, so a trade floor needs either an arena floor, a fairground, or a nearby city. Check the arena listings above before you promise exhibitors a booth plan.
No published capacities
Not one Gardner venue publishes a capacity in the open sources behind this page. Every room on the list will quote you a number directly, but you cannot compare them before you call, so build a fortnight of venue calls into the plan.
Arrival is a half-day
57 km (35 mi) from MCI means most attendees lose a morning to travel. Open registration the evening before and put nothing you care about in the first slot.
The city is smaller than the market
25,836 people live in Gardner itself, but about 2.3 million live in the wider Kansas City, MO-KS. Your local audience is far bigger than the city line suggests, and so is the commute your day-rate attendees will make.
A worked example, sized to Gardner
Take 240 people through the door in Gardner — a mid-sized Gardner programme, since no Gardner venue publishes a capacity in open data. The first 50 activated attendees are free on every event, so only the rest are billed, and the total stops moving at 1,000 however many more turn up.
- activated attendees
- 240activated attendees
- billable, after the first 50 are free
- 190billable, after the first 50 are free
- for the whole event, at $5 each
- $950for the whole event, at $5 each
You are billed for people, not for the venue, so the room you choose in Gardner does not change this figure. Nothing is charged for an attendee who registers and never opens the app.
Which kind of event this suits
No capacity is published for any Gardner venue, so match the format to the room on your site visit rather than to a number on a listing.
- training days and workshops
1 purpose-built function space is the easiest kind of room to run a workshop in — the power and the load-in already assume it.
- leadership retreats
Smaller rooms suit a retreat better than a hall does, and Gardner has them.
Where this data comes from
- GeoNames, CC BY 4.0
- US Census Bureau, Vintage 2024 estimates
- Geographic data © GeoNames, licensed under CC BY 4.0.
- Venue data © OpenStreetMap contributors, available under the Open Database License.
- US population figures are US Census Bureau Vintage 2024 estimates.
- Retrieved 3 September 2026. event67 has no commercial relationship with any venue listed.
Last updated
What it costs
- Free up to 50
- activated attendees, on one live event
- $5
- per activated attendee beyond 50
- $4,750
- the most one event can ever cost, whatever happens past 1,000
Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Questions people actually ask
Price a Gardner event at 240 attendees — what is the total?
240 activated attendees means 190 billable after the free 50, so $950 for the event. The price is $5 per activated attendee beyond the first 50, and the total for one event stops at $4,750 however many more attend. Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
How big an event can Gardner hold?
No Gardner venue publishes a capacity in the open sources behind this page, so there is no honest number to quote. 3 venues are mapped here and each will quote a capacity directly. Ask for the seated, theatre and reception figures separately — they differ by a factor of two or more in the same room.
Can you run a trade show in Gardner?
Nothing in the Gardner dataset is classified as a convention or exhibition centre. A trade floor here means an arena floor, a fairground or a venue in a nearby city such as Olathe. For a conference without an exhibition, the 3 venues on this page are the field.
Which airport do attendees fly into for Gardner?
Kansas City International Airport (MCI), about 57 km (35 mi) from the city. It is the highest-traffic airport within reach in this dataset. Local time is America/Chicago; publish every session in that zone and let attendees' phones convert it.
Is there a free tier for a small Gardner event?
One live event with up to 50 activated attendees costs nothing. Beyond that it is $5 per activated attendee beyond the first 50, and the total for one event stops at $4,750 however many more attend. Activated means the person claimed their invite and opened the app. Not when you import them, not when the invite is delivered, and not if they register and stay home.
Keep reading
Nearby cities
- Holding an event in Olathe
5 venues mapped
- Holding an event in Lenexa
1 venues mapped
- Holding an event in Overland Park
15 venues mapped
- Holding an event in Shawnee
7 venues mapped
- Holding an event in Lawrence
23 venues mapped
Up a level
What kind of event is it
Running something in Gardner?
Set the schedule, invite the room and watch who actually turns up. Free for your first 50 activated attendees, on one live event.